Ross Selby wrote:
I'm currently in dispute with my employer, who have decreed that all employees need to bring in either their passport or birth certificate to be copied and kept, in order to indemnify them against any fines for employing illegal immigrants.
I checked the UK borders agency website, and discovered there is no legal requirement for this, but it is 'recommended'. I further discovered that anyone employed prior to May 2004 is covered by the existence of their NI number. The company have conceded this, so those affected merely need to send an email or letter stating their start date.
However, they are saying those employed after May 2004 (includes me) have to have their documents photocopied (along with all the usual assurances that they will be safely stored etc). This is accompanied by a threat that 'those who will not comply need to be aware they are putting their employment at risk'.
HOW?!?!? Apparently because they consider this a 'reasonable request' - and refusal of a 'reasonable request' is a breach of contract.
I am willing to take my passport in to be inspected - my objection is to the taking and storing of a copy.
Anyone have any thoughts where I stand on this?
We contacted the Identity and Passport Service who referred us to an updated document. This states: “… the Identity and Passport Service (IPS) advises passport holders to only agree to the reproduction of the personal details page in the passport if they are satisfied that the person or organisation they are giving this to will protect it from unauthorised disclosure.” It continues, “The Identity and Passport Service advises organisations who wish to retain a reproduction of the personal details in the passport that they should obtain the consent of the individual to do so. Organisations are also advised to retain a record of the consent and to store the passport details securely.